Sponsorship & Exhibitions

Dear Potential Sponsor / Exhibitor

OPPORTUNITIES FOR SPONSORSHIP

EXHIBITION 5TH ANNUAL SCIENTIFIC CONGRESS

Uganda Ophthalmology Society

Speke Munyonyo Resort Kampala | 16th, 17th and 18th  August 2017 

Approximately 400 delegates (based on the 2015 and 2016 numbers, excluding the trade) are expected to attend the 2017 scientific congress to be held in Kampala - Uganda. This Congress is the number one event on the calendar, with quality presentations and lectures by world-renowned keynote speakers supporting our mission “
Team Work in Eye Care”.

A variety of opportunities remain for companies to promote themselves at this congress. The Organizing Committee has compiled a summary of these opportunities and invites interested companies to select the option best suited to their marketing strategies and product profile.

The participation of the trade is the backbone of a successful congress. We have great appreciation for your continued support of our congresses in the past.

The Organizing Committee would be most grateful if your company would consider participating in this congress. Please note that ONLY trade delegates / representatives in the service of companies participating in the Trade Exhibition OR involved as sponsors will be allowed to attend the congress.

Please contact info@coecsa.org

MAJOR SPONSORS & EXHIBITORS will get the opportunity to choose their stands first.

PLEASE NOTE: We will start with the allocation of stands after 31st July 2017

E-mail: 
info@coecsa.org

Code of Practice

The relationship between science and commerce is crucial and commercial activities shall not interfere with the scientific objective of this congress. Therefore, Companies should plan their activities in a way to enhance the scientific objective of the meeting. To manage this relationship professionally a “Code of Practice” for participation in the UOS Congress 2017 as Exhibitor or Sponsor will be forwarded to companies intending to participate in this congress. Companies are requested to adopt these guidelines, terms & conditions as this document becomes a binding contractual agreement between the Organizers and Exhibiting Firm (Exhibitor/s) as soon as a company submits a sponsorship proposal.

1. EXHIBITION STANDS

Exhibition stands/booth are offered in

Package Floor Space Amount (USD)
Platinum 95m2 20,000
Gold 81m2 15,000
Silver 54m2 10,000
Bronze 41m2 5,000
Ruby 20m2 2,500
Symposium 10m2 5,000
Ivory 1table 1,000
Emerald Small table 800

Sponsors rates are inclusive of exhibition stands.

The registration fee for EACH trade delegate is USD 150 (Early Bird fee – Until February 29)

Both the Welcoming Function and Gala dinner are included. The exhibition floor plan will be made available to interested companies after we have received your Intention Form.

Please take note that MAJOR SPONSORS & EXHIBITORS will get the opportunity to choose their stands first.

Stand allocation will only be confirmed on receipt of full payment. Cancelled stands will result in a 50% cancellation fee of the total fee. No cancellations will be accepted 3 weeks prior to the congress.

Build-up: Exhibitors will be expected to build stands on 16th  August (from 07:00 till late) No further stand building (involving activities sanding, painting, spray painting, sawing, welding inside the Exhibition hall) will be allowed on 26th August at the venue.

Break down: Break down can commence from 18/08/2017 in the exhibition field. All stands should be completely cleared out by 18/08/2017 1700 hours (EAT)
. By submitting an application to participate, the exhibitor makes an irrevocable commitment to occupy the space allocated and to maintain the exhibition stand until 18/08/201 from 1700 hours (EAT)

2. PENS & PADS


This is a good opportunity to promote your company.

3. REGISTRAR AWARDS

A sponsorship to COECSA and other Ophthalmology Congresses to the value of USD 1,500 per winner. One winner will be awarded – best oral and poster presentation.

4. BRANDING OPPORTUNITIES

This sponsor will be able to assist the congress in having banners erected for the purposes of the congress. Please contact  info@coecsa.org directly with proposals and to negotiate the fee for branding purposes.

5. WEBSITE

This sponsor could assist us to keep delegates updated regarding congress arrangements. The website will also be utilised for online-registration and updates of the congress programme.

Please take note:

• If you need more information regarding the cost of a specific item, please contact info@coecsa.org
• Please complete the Notice of Intention for the Trade and return it by email to info@coecsa.org  by 15th April 2017.
• You will receive all relevant documents after we have received your intention form.
• We are looking forward to your positive response and hope to welcome you in Tanzania!

Kind regards, 

Dr. Anne Musika

Chairman Congress Organizing Committee

 

FLOOR PLAN (To Come)

 

ALL PAYMENTS FOR SERVICES ARE REQUIRED IN ADVANCE OF THE EXHIBITION: Please note that services will not be installed until payment has been received.

 

 

Click Here to APPLY to Sponsor/Exhibit

Option 1

Credit Cards

SPONSORS / EXHIBITORS

Click here to Pay by Credit Card

Pay With

Option 2

Cash Payment

For cash payments kindly go to our COECSA offices:

Regent Court, Block A, Suite A7,

Argwings Kodhek Road, Hurlingham.

Contact Persons:-

Hulda: +254 787 913769

Email: finance@coecsa.org

Please complete the relevant section on the registration form

Option 3

Bank Transfer

Please do not mail cheques to us

Bank: CFC Stanbic Bank

Account Name: COECSA Special Projects

Account Number: 0100003757093

Branch: Upperhill Medical Center

Swift Code: SBICKENX

Currency: USD

Option 4

Bank Deposit

 

Sponsors